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DropBox & Google Drive Integration with PostureScreen: Sending Reports and Images

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Google Drive Integration

Google Drive Direct Integration has been included starting in version PostureScreen 15.5

Video tutorial link: https://youtu.be/93QMv7WXPcc

Overview

PostureScreen now includes a fully revamped Google Drive integration, allowing you to automatically store patient reports, notes, and documentation directly in your Google Drive.

This feature eliminates manual workflows (such as emailing files to yourself) and provides a secure, efficient, and HIPAA-compliant method for managing patient data when configured properly.

Key Benefits

  • ✅ Automatic file storage in Google Drive
  • ✅ Eliminates manual email/file transfer workflows
  • ✅ Organized patient-specific folders
  • ✅ Stores both PDFs and editable text files
  • ✅ Compatible with AI-generated notes (PostureScribed.ai)
  • ✅ Supports HIPAA compliance (with Google Workspace + BAA)

HIPAA Compliance Note

If you are using a Google Workspace (business) account, you can:

  1. Execute a Business Associate Agreement (BAA) with Google Healthcare that provides additional security and privacy measures to ensure HIPAA compliance https://workspace.google.com/intl/en/industries/healthcare/
  2. Ensure all stored data is handled in a HIPAA-compliant environment

Initial Setup

Step 1: Connect Google Drive

  1. Open PostureScreen
  2. Navigate to settings or integration area
  3. Sign in to your Google account
  4. Grant permissions to connect Google Drive

Step 2: Automatic Folder Creation

Once connected:

  • PostureScreen will automatically create a dedicated folder in your Google Drive:PostureScreen/
  • Inside, patient-specific folders will be generated automatically when data is saved

How File Organization Works

When you send or save data:

  • A patient folder is created using:
    • Patient name
    • Unique identifier (if applicable)

Inside each patient folder, you may see:

  • 📄 PDF reports
  • 📝 Text files (editable notes)
  • 📊 Assessment data
  • 🧾 Consent forms (if applicable)

Using Google Drive with AI Notes (PostureScribed.ai)

If you are using PostureScribed.ai:

  • Signed notes are automatically saved to Google Drive
  • Files include:
    • PDF version of the note
    • Text version for copy/paste into EHRs

Note: Google Drive integration works independently—you do not need PostureScribed.ai to use it.

Saving Clinical Notes to Google Drive

Step-by-Step

  1. Open a completed note or scribe
  2. Review and edit as needed
  3. Tap Sign Off (use finger or stylus for signature)
  4. Once signed:
    • Files are automatically uploaded to Google Drive

What Gets Saved

  • Patient summary
  • Clinical documentation
  • Supporting data (e.g., ICD-10 analysis if used)

Sending Reports to Google Drive

Option 1: Combined Client PDF

  1. Go to Reports
  2. Select Combined Client PDF
  3. Generate the report
  4. Tap:
    • View More → Google Drive

Result:

  • Sends:
    • Full report
    • Images
    • Notes (if included)

Option 2: Professional PDF Report

  1. Generate a Professional PDF Report
  2. Save and send to Google Drive

Includes:

  • Exam results
  • Posture assessments
  • Any associated notes

Option 3: Individual Data (e.g., ROM, posture)

  1. Open an assessment (e.g., Range of Motion)
  2. Tap Send
  3. Select Google Drive

Result:

  • Creates or updates patient folder
  • Uploads selected PDF immediately

Understanding Report Types

Professional Report

  • Full clinical detail
  • Includes:
    • Exam findings
    • All assessments
    • Integrated notes

Client Report

  • Simplified, patient-friendly format
  • Includes:
    • Layman’s explanation (SOAP-style summary)
    • Visual posture data

What to Expect After Upload

  • Files typically appear in Google Drive within:
    • 1–2 minutes (depending on internet speed)
  • Folder structure is automatically maintained
  • No manual organization required

Example Folder Structure

PostureScreen/
   └── John Doe _0027362
         ├── Scribe Note.pdf
         ├── Scribe Note.txt
         ├── Professional Report.pdf
         ├── Client Report.pdf
         ├── Range of Motion.pdf
         └── Data Services/

Workflow Improvements

Before:

  • Export → Email → Download → Upload to EHR
  • Multiple steps, time-consuming

Now:

  • Sign → Auto-save to Drive → Access instantly

EHR Integration (Important)

  • Direct EHR integrations are currently in progress
  • In the meantime:
    • Use Google Drive as a centralized storage hub
    • Copy/paste text files into your EHR as needed

If your EHR does not integrate with PostureScreen:

  • Contact your EHR vendor
  • Ask them to connect with PostureScreen

Troubleshooting

Files Not Appearing

  • Wait 1–2 minutes
  • Check internet connection
  • Refresh Google Drive

Google Drive Not Connected

  • Re-authenticate your Google account in PostureScreen

HIPAA Concerns

  • Confirm you are using:
    • Google Workspace (not personal Gmail)
    • Signed BAA with Google

Support

For assistance:

Summary

The Google Drive integration in PostureScreen provides:

  • Faster workflows
  • Secure document storage
  • Automatic organization
  • Reduced administrative burden

It is a significant upgrade for clinics looking to streamline documentation and improve efficiency.

How to use the Legacy Method of sending files through the Apple Files App.

Dropbox does not currently have native support, so this method below through the Files app is what is required to send files to DropBox. Google Drive has Native Support, though you can still use the following Legacy method shown below.

In this tutorial we will review how to to use the Apple Files app to integrate with sharing services such as DropBox and Google Drive.

Consider the paid versions and make sure HIPAA compliance: For Dropbox, learn more here https://www.dropbox.com/plans for Google Drive Google does offer a separate service called Google Workspace for Healthcare that provides additional security and privacy measures to ensure HIPAA compliance https://workspace.google.com/intl/en/industries/healthcare/

How to use Apple Files App: https://support.apple.com/en-us/HT206481

Video Tutorial: https://youtu.be/5hNS6ZP_pvw

📤 How to Send Files from PostureScreen to Dropbox or Google Drive

🔧 What You Need Before You Begin

  1. PostureScreen app installed on your iPad.
  2. A Dropbox or Google Drive account (or both).
  3. The Dropbox app: Download on App Store
    📖 How to use Dropbox
  4. The Google Drive app: Download on App Store
    📖 How to use Google Drive
  5. Familiarity with the Apple Files app
    📖 Official Apple Files App Guide

📁 Step 1: Set Up Cloud Services in the Files App

  1. Open the Files app on your iPad.
    🔗 Learn more about using the Files app →
  2. Tap “Browse” at the bottom.
  3. Tap the three-dot icon (…) in the top-right corner.
  4. Tap “Edit Sidebar.”
  5. Turn on Dropbox, Google Drive, or other services.
  6. Tap Done.

📂 Step 2: Open PostureScreen and Select Files to Share

  1. Open PostureScreen.
  2. Select the patient and their assessment file.
  3. Tap “Send” on the file you want to export (e.g., Clinical Report).

📤 Step 3: Export Files Using Files App

  1. Tap “Save to Files.”
  2. Select Dropbox or Google Drive.
  3. Choose your folder (or create one like “PostureScreen Reports”).
  4. Tap Save.

📁 Step 4: Alternate Way – Share Directly from App

  1. Tap the share icon from PostureScreen.
  2. Select Drive or Dropbox.
  3. Choose a folder and tap Upload.

🖼 Step 5: Export Digitized Images (e.g., ROM/Postures)

  1. Tap “Send Digitized Images” in PostureScreen.
  2. Tap “Save to Files.”
  3. Choose your Dropbox folder.
  4. Tap Save to upload all images (in JPEG format).

🖥 Step 6: Access Files on Your Desktop

  1. Install:
  2. Log into the same account.
  3. View your synced files in the Dropbox/Drive folders.
  4. Drag and drop files into your EHR or SOAP system.

✅ Tips

  • Name folders clearly (e.g., “PostureScreen Reports”).
  • Ensure you’re online during uploads.
  • Try a few test runs to get comfortable with the process.

❓Need Help?

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